Vendor Packet
Thank you to the businesses and organizations who will be participating in this year's Central Florida Veg Fest!
Here are vendor announcements #1 and vendor announcements #2. Here are the vendor information sheet and vendor load-in instructions. Here are the vendor assignments and event map. If you are serving food or drinks, please read the City of Orlando's environmental policy. Please see above for payment methods and vendor orientations.
Vendor Orientations
Vendors, especially new ones, are strongly encouraged to attend a vendor orientation. If you are requesting access to electricity, you should attend an orientation. Please meet at the picnic table just north of the community garden on the right side of Festival Way.
Vendor orientations at Orlando Festival Park will happen on the following days and times (subject to change):
Vendor orientations at Orlando Festival Park will happen on the following days and times (subject to change):
- Saturday, October 12 at 4:00 p.m.
- Monday, October 14 at 5:00 p.m.
- Thursday, October 17 at 5:00 p.m.
- Sunday, October 20 at 4:00 p.m.
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INFORMATION FOR VENDORS TO REGISTER
If you are interested in being a sponsor or vendor at Central Florida Veg Fest, please complete the online Vendor Packet (click the button below). If you have any questions after reading the vendor packet, please call us. Please do not call until AFTER you have read the vendor packet. New vendors MUST contact us BEFORE registering.
IMPORTANT, PLEASE READ!: *Vendors who participated in Veg Fest 2023 (only!) may register without contacting the Veg Fest team first. *All potential vendors who did not participate in Veg Fest in 2023 MUST CALL the appropriate point of contact BEFORE registering (including vendors who participated in Veg Fest in years previous to 2023 and Central Florida Earth Day vendors): For animal rescues, call Elaine Fiorelli at 407-970-5569. For all others, call Larry Rumbough at 321-331-1859. *Please call because we want to talk to you. An email is NOT sufficient. We request that you consider paying by check/money order so that we don't have to pay the PayPal and Constant Contact processing fees (total fees are 5.99% + $0.99 for each transaction). Thank you! PLEASE DO NOT REGISTER UNLESS YOU HAVE READ AND FOLLOWED THE INSTRUCTIONS ABOVE! IF YOU DON'T, YOUR REGISTRATION WILL BE CANCELLED WITHOUT NOTICE! PLEASE DO NOT TAKE A DISCOUNT THAT YOU ARE NOT ENTITLED TO! IF YOU DO, YOUR REGISTRATION WILL BE CANCELLED AND YOUR PAYMENT WILL BE REFUNDED (MINUS THE PAYPAL PROCESSING FEE)! |
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Deadline for applications and payments is September 30, 2024. Please complete your application as soon as possible. Certain categories of vendors have closed and will close. Late applications may be accepted if space is available. Please call (not email) to determine availability.
Refund policy: Refund requests will be honored until September 30, 2024. Refunds requested in October will be considered on a case-by case basis. If the event is cancelled for any reason, participants will receive a full refund or credit for a future event at their discretion. Refund of payments made by PayPal will be reduced by the nonrefundable processing fee.
Refund policy: Refund requests will be honored until September 30, 2024. Refunds requested in October will be considered on a case-by case basis. If the event is cancelled for any reason, participants will receive a full refund or credit for a future event at their discretion. Refund of payments made by PayPal will be reduced by the nonrefundable processing fee.
Conditions of Agreement
- Central Florida Veg Fest reserves the right to accept or decline any applications at its discretion.
- Each vendor must submit an individual application and payment. Spaces may not be combined.
- Setup begins at 7:00 a.m. on Saturday, October 26, 2024. Vendors must be ready for operation by 9:30 a.m.
- Vendors must staff their exhibits during the entire event from 10:00 a.m. to 6:00 p.m.
- Vendors are responsible for setup and breakdown of their exhibit. Each vendor will provide their own tent (100 sq. ft. maximum) or table (8 ft. maximum) unless other arrangements are made in advance.
- All tables must be covered with tablecloths. Vendors must provide their own tablecloths.
- Vendors must have signage clearly identifying the name of the vendor. Food vendors must have signage clearly listing food offerings and prices.
- Vendors shall exhibit, sell, or give away only merchandise, literature, and services specified in Application.
- Vendors shall not sell or give away food or beverages without prior approval.
- All food sold or given away must be vegan. Vegan means no animal products: flesh, fat, broth, gelatin, egg, dairy, or honey. All produce must be organic and locally grown. Prepared foods shall be organic and locally grown if at all possible. All food vendors must use recyclable and/or compostable service ware. No Styrofoam will be permitted.
- All merchandise sold or given away must be vegan, not tested on animals, and should be as environmentally friendly as possible.
- Should any contingency interrupt or prevent the holding of Central Florida Veg Fest, including but not limited to inclement weather, war, terrorism, or lockouts, then event coordinators and Central Florida Veg Fest shall in no way be liable to vendors. Should any contingency prohibit the event from taking place on October 26, 2024, event coordinators will make their best effort to reschedule the event on a weekend day as near to the original date as possible.
- Vendors agree to make no claim for any reason against event coordinators or The City of Orlando for loss, theft, damage, or destruction of goods, nor for injury to themselves, employees, volunteers, or visitors incurred at the event.
Notes on Registering
1. We strongly suggest that you register for a tent space as shade for table spaces can not be guaranteed.
2. The massage table or chair rate is exclusively for licensed massage therapists (note that the rate is for each table or chair--more than one massage therapist may share a table or chair). A for profit entity that does massage as part of its regular business may include one massage table or chair at no additional cost if it signs up for a tent space.
3. Nonprofit rates are exclusively for registered nonprofit organizations. A for profit entity not selling anything at the event does not make it a nonprofit. Nonprofit vendors may not promote for profit entities without the express permission of event organizers.
4. Artists rates are for individual, non-commercial artists and crafters.
5. Do not under any circumstances sign up as an animal rescue group unless you are actually an animal rescue group. No exceptions!
6. Please do not request access to electricity unless you really need it. There are limited locations where electricity is available.
2. The massage table or chair rate is exclusively for licensed massage therapists (note that the rate is for each table or chair--more than one massage therapist may share a table or chair). A for profit entity that does massage as part of its regular business may include one massage table or chair at no additional cost if it signs up for a tent space.
3. Nonprofit rates are exclusively for registered nonprofit organizations. A for profit entity not selling anything at the event does not make it a nonprofit. Nonprofit vendors may not promote for profit entities without the express permission of event organizers.
4. Artists rates are for individual, non-commercial artists and crafters.
5. Do not under any circumstances sign up as an animal rescue group unless you are actually an animal rescue group. No exceptions!
6. Please do not request access to electricity unless you really need it. There are limited locations where electricity is available.
Sponsorship Levels
Earth Sponsor: $10,000
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Jungle Sponsor: $5,000
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Forest Sponsor: $2,500
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Garden Sponsor: $1,000
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Vendor Fees
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Restaurant or Food Vendor: $500.00
Vendor (for profit with space for tent): $400.00 Vendor (for profit with space for table): $350.00 Vendor (each massage table or chair): $200.00 Vendor (nonprofit with space for tent): $100.00 Vendor (nonprofit with space for table): $50.00 Vendor (artist with space for tent): $100.00 Vendor (artist with space for table): $50.00 Vendor (animal rescue group): free |
Payment Methods
Payments may be made by credit/debit card through www.paypal.com to [email protected] or by check/money order to Central Florida Veg Fest*12472 Lake Underhill Road, #227*Orlando, FL 32828. Please do not make any payment until after you have registered.
